Workday Recruiting Interview Questions

Workday Recruiting Basics (Freshers to Intermediate)

1. What is Workday Recruiting?

Workday Recruiting is a cloud-based talent acquisition application that helps organizations manage the entire hiring process, including job requisition, candidate management, interview scheduling, and onboarding.

2. What are the main features of Workday Recruiting?

Candidate experience, configurable workflows, collaboration tools, interview scheduling, offer management, and seamless integration with Workday HCM.

3. How is Workday Recruiting integrated with Workday HCM?

Workday Recruiting is built into Workday HCM and shares real-time data, enabling consistent and automated HR and recruiting processes.

4. What is a job requisition in Workday?

It is a formal request to fill a job vacancy, detailing the job title, hiring manager, compensation, and job location.

5. What are candidate pipelines in Workday?

They represent the stages of a candidate’s journey from application to hire (e.g., Screen, Interview, Offer, Hired).

6. What is the difference between an external and internal candidate?

External candidates are applying from outside the company, while internal candidates are current employees applying through the internal career site.

7. What is Evergreen Requisition?

A requisition used to continuously source talent for frequently hired roles, without a specific number of openings.

8. What are Job Applications in Workday?

Candidate submissions for open positions, which include resumes, cover letters, and other required information.

9. How does Workday handle duplicate candidates?

Workday identifies duplicate candidates using email and contact information and allows merging profiles.

10. What is Candidate Grid?

A central screen used by recruiters to manage, review, and move candidates through the recruiting process.

Workday Recruiting Configuration and Technical Concepts

11. What are the different stages of a Recruiting Workflow?

Stages include Application Review, Screening, Interview, Offer, Background Check, and Hire.

12. How do you configure a recruiting workflow?

By defining step templates and linking them to job requisition templates.

13. What is a Job Family in Workday?

A classification grouping similar types of work, often used for organizing job profiles.

14. What are Job Profiles?

They define the responsibilities, qualifications, and job-related data for a position.

15. How does Workday handle Offer Letters?

Offers can be generated using templates, routed for approval, and sent to candidates via the portal.

16. Can you customize application questions in Workday?

Yes, through question sets configured by recruiting administrators.

17. How are Background Checks handled in Workday?

They are integrated via third-party providers through connectors or integrations.

18. What is the purpose of Candidate Pools?

To create a database of potential candidates for future roles.

19. Explain how Workday handles email communication with candidates.

Using notification templates and candidate communication history within the recruiting dashboard.

20. What is the significance of Supervisory Organizations in recruiting?

They define the management structure and are associated with job requisitions.

Advanced & Scenario-Based Questions

21. How do you manage confidential job requisitions in Workday?

By using visibility settings and restricting access through security roles.

22. Can a candidate apply for multiple roles at the same time?

Yes, candidates can apply for multiple job requisitions concurrently.

23. What happens when a candidate withdraws their application?

The application status changes, but the candidate’s profile remains in the system for future consideration.

24. Explain the role of Security Groups in Recruiting.

They control who can access, view, or edit recruiting-related data.

25. How do you set up offer approvals in Workday?

By creating an approval chain using business process configuration.

26. What is the difference between Job Posting and Job Requisition?

Job requisition is an internal request to fill a role; job posting is the external advertisement of the job.

27. How does Workday support mobile recruiting?

Through a mobile-optimized career site and recruiter dashboard.

28. What are the steps to onboard a hired candidate?

Convert applicant to employee, assign onboarding tasks, and initiate orientation workflows.

29. How do you track source of hire in Workday?

Using source tags and reporting features to identify the origin of each candidate.

30. What are Workday Dashboards used for in recruiting?

To give real-time analytics on open positions, candidate flow, hiring metrics, and recruiter performance.

Functional & Reporting Questions

31. What is a Recruiting Hub?

A centralized dashboard for recruiters to manage requisitions, candidates, and interviews.

32. How do you ensure compliance in Workday Recruiting?

By configuring required documents, setting equal opportunity fields, and logging interview notes.

33. What types of reports can be created in Workday Recruiting?

Reports on time-to-fill, source effectiveness, requisition status, candidate funnel, etc.

34. What is the significance of candidate stage status?

It helps track the current position of the candidate in the hiring process.

35. Can you automate offer letters and emails in Workday?

Yes, using templates and business process configurations.

36. What is a Talent Pipeline in Workday?

It’s a visual representation of candidate stages for each requisition.

37. How do you configure interview scheduling?

Through calendar integrations and interview steps in the business process.

38. What is the role of Hiring Manager in Workday Recruiting?

Review resumes, participate in interviews, and approve offers.

39. What types of integration are commonly used in Workday Recruiting?

Third-party ATS, background check services, LinkedIn, and onboarding platforms.

40. How do you handle requisition approvals?

Through defined approval chains in business processes and security roles.

Behavioral and Soft Skill Related Questions

41. How would you handle a recruiter requesting a last-minute change to a requisition?

Follow change management policies, assess impact, and update the requisition with approvals.

42. How do you ensure a great candidate experience?

By clear communication, responsive timelines, and a smooth application process.

43. How do you prioritize multiple open requisitions?

Based on urgency, business impact, and hiring manager expectations.

44. What would you do if a hiring manager delays feedback?

Follow up with reminders and escalate if necessary to maintain SLAs.

45. How do you avoid bias in Workday recruiting?

Using structured interviews, blind resume reviews, and EEO tracking.

Latest and Unique Workday Recruiting Questions

46. What’s new in the latest Workday Recruiting release?

Features like AI-powered candidate recommendations, enhanced mobile UX, and new compliance tools.

47. How do you use Workday Prism Analytics in Recruiting?

To combine recruiting data with external sources for deeper insights.

48. What is the impact of Workday Extend on Recruiting?

It allows building custom recruiting apps on top of Workday.

49. Can Workday Recruiting support campus hiring events?

Yes, through requisition templates and event-based application links.

50. What are best practices for Workday Recruiting implementation?

Define clear processes, engage stakeholders, configure reusable templates, and train users thoroughly.